The Live and Silent Auctions are on display at the Helena Civic Center June 23–24, 2011.

Bidding in person begins for the Silent Auction on Thursday, June 23 at 7pm with the Live Auction available for viewing.

Absentee bidding for the Silent Auction will begin on Monday, June 13.
Proxy bidding for the Live Auction will begin on Monday, June 13.

Any bidder must have a registered bidder number. Your number will identify your bids for the Live and Silent Auction. During business hours, you may register for a bidder number by contacting the Bray office at 406/443-3502 ext. 10. Those unable to attend are welcome to take part in the auctions by absentee or proxy bidding.

The Silent Auction is broken into two lots and final bidding will take place on Friday, June 24 at 7:30 pm and 7:45 pm. The Live Auction will take place on Friday, June 24 beginning at 8 pm.

To Make a Silent Auction bid:

1. On the bid sheet next to the piece, print your registered bidder number in the space next to the amount you wish to bid.
   
   
2. Bidding must increase by the established increments printed on each bid sheet. You may skip ahead to a higher amount if you prefer. The highest value filled in on the bid sheet will be recorded as the current bid. Please draw a line through the skipped bid increments.
   
   
3. ASSURED BUY OPTION- if you wish to ensure purchase of a piece of artwork, you may write your bidder number in the Assured Bid Box. At that point, no one can outbid you. Assured bids for the Silent Auction are 200% of the retail value and 300% of the retail value for all cups.
   
   
4. In the event there are multiple bidders vying for the same artwork at the end of the Silent Auction bidding, an impromptu live auction will take place to determine the winning bidder.

Bidding on many of the silent auction pieces is fast and furious, and winning bids are often above retail value. Therefore, to be most effective in placing an absentee bid, please make the highest bid you feel comfortable with.

All absentee bids will be held in strict confidence.

Absentee bid winners will be contacted by phone by Wednesday, June 29 to be notified of their winning bid. If you are a winning bidder the Bray will automatically charge the credit card number on file. Shipping arrangements will be made at the buyers expense.

Bidding Instructions

All those wishing to bid on the Live Auction artwork must be registered for a bid number before 8 pm on Friday, June 24. Your bid number will identify your bids for the Live and Silent Auctions.

To Bid: please raise the numbered bid card that will be provided for you. Hold your bid card up until you are certain that the auctioneer has acknowledged your bid.

A 10% buyer's premium will be added to all Live Auction final bids.

All proxy bids will be held in strict confidence.

A 10% buyer's premium will be added to all Live Auction final bids.

Proxy bid winners will be contacted by phone by Wednesday, June 29 to be notified of their winning bid. If you are a winning bidder the Bray will automatically charge the credit card number on file. Shipping arrangements will be made at the buyers expense.

For Absentee and Proxy Bidding

During business hours, you may register for a bidder number by contacting the Bray office, 406/443-3502 ext. 10. To register, the Bray will need your billing address, shipping address and a credit card number on hand. Once you have registered, you may bid by e-mail (bid@archiebray.org), or by phone (406/443-3502 ext. 10).

We will confirm all bids received by e-mail or through voice mail by the end of the next business day. If you do not receive a confirmation e-mail or call, we may not have received your bid. Please call the Bray office if in doubt. Phone and e-mail bids will be accepted until 5 pm MST on Tuesday, June 21.

Proxy and absentee bid winners will be contacted by phone by Wednesday, June 29 to be notified of their winning bid. If you are a winning bidder the Bray will automatically charge the credit card number on file. Shipping arrangements will be made at the buyers expense.

Cashier and pickup stations will be open from 8–11 pm, Friday, June 24 in the ballroom of the Helena Civic Center.
You may also pick up purchased auction artwork at the Bray in the Warehouse Gallery on Saturday, June 25 from 12–5 pm and Sunday, June 26 from 11 am–1 pm.

Arrangements for shipping (at the buyer's expense) can also be made at this time.

Absentee and proxy bid winners will be contacted by phone by Wednesday, June 29 to be notified of their winning bid. If you are a winning bidder the Bray will automatically charge the credit card number on file. Shipping arrangements will be made at the buyers expense.

Payment may be made by cash, check, Visa, MasterCard or American Express. Make checks payable to the Archie Bray Foundation.

The use of your number to make a bid means you have agreed to the auction rules and have made a legally binding contract to purchase if your bid is the winning bid. 

Every effort has been made to describe all auction items accurately. Each artist has determined the retail values and details of the pieces. 

Winning bidders will be given a receipt at time of payment, with documentation of the artwork, retail price, amount of winning bid and the Archie Bray's tax exempt status and Federal I.D. tax number.  Please consult your tax preparer for advice on possible charitable donation tax deductions. 

 The Archie Bray Foundation reserves the right to add items to or withdraw items from the auction without notice. 

Thank you for your interest and support of the Archie Bray Foundation!

For absentee or proxy bidding questions contact:

Elizabeth Zimmerman
406/443-3502 ext.10
bid@archiebray.org